Academic Records Specialist, Registrar's Office (UPDATED)

To maintain academic support services that are qualitative, accurate and above reproach in integrity. This position's primary responsibilities include transfer of credit input, evaluation of progress toward graduation and qualitative maintenance of student records under the supervision of the Associate Registrar. This requires active interaction with academic department chairs, other service departments and program directors.

Work Location: Chalon Campus (West Los Angeles)

Start Date: Immediately

Applications Deadline: Open until filled

Position Hourly Rate: $18.75

Hiring salary can be above the posted pay range if candidate's qualifications are determined to be above the minimum requirements of the position description.

Duties and Responsibilities:

1. 
   Ensures the accuracy, integrity and security of all students' registration academic records
   
2. 
   Assists with the evaluation of transfer of credit and carry full responsibility for data input based on decisions regarding the articulation of transfer credit
   
3. 
   Assists with the evaluation of student progress toward graduation; honors calculations and graduation checks
   
4. 
   Assumes major responsibility for upkeep and maintenance with the registration and academic records software system
   
5. 
   Downloads, prepares and enters course information for the semester schedule
   
6. 
   Assists in the gathering and entering of data and production of reports, letters and labels, as needed
   
7. 
   Assists with Cal Grant GPA for Cal Grant applicants (each January and February)
   
8. 
   Assists with general office and receptionist duties, and provide general support services to students, faculty and administrators, as assigned
   
9. 
   Coordinates the development and updating of the Registrar's Office Procedures Manual
   
10. 
    Performs other job duties as assigned
    

Other Duties and Responsibilities:

1. 
   Assists with support services for International students and Veteran Affair students
   
   

Job Requirements:
Knowledge:

• Strong working knowledge of academic requirements within the higher education environment
• Strong computer and word-processing, spreadsheet (i.e., MS Excel), database software application skills. Experience with Datatel Colleague Student System is desired

Abilities and Skills:

• Effectively prioritize, organize and handle multiple tasks to meet established deadlines
• Exercise judgment and decision making. Highly detail-oriented, analytical and accurate
• Ability to work well with diverse populations
• Superior organizational skills
• Strong oral and written communication, prioritization, interpersonal, and customer service skills
• Accurate data entry skills at a rate of 45wpm or better

Education:

• High school diploma; Bachelor's degree preferred.

Experience:

• 2 or 3 years of experience within an academic support office
• Experience in a Registrar's Office preferred

Additional Information:

To apply, visit http://msmu.interviewexchange.com/jobofferdetails.jsp?JOBID=160187





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