Job Description:

• Manages Library operational, research, gifts, and endowment budgets for functional areas of responsibility and ensures the budget aligns with Library budget strategy.

• Responsible for the creation of regular budget and expense projections for all operating units.

• Responsible for the revenue management and expense functions within the Library and maintains fiduciary responsibilities that benefit the Library.

• Directs the analysis and reporting of the fiscal impact of efforts in services, research, and practice by proactively forecasting for long-term planning. Examples include providing and interpreting financial information for senior Library leadership/reports regularly.

• Works with Library management and supervisors to provide analysis and refine fiscal functions, presenting recommendations/advisement to the Associate Dean of Operations and Administration. Examples include preparing and managing the Libraryâ™s financial accounting, monitoring, and reporting systems for the operational budget.

• Collaborates with Associate Dean of Operations and Administration to develop, revise, and implement policy and procedures of finance areas (revenue/expense management), professional fee billing, grants/contracts and review financial feasibility and provide pro forma proposals to ensure interdependencies between specific areas of functional oversight and other areas within the Library have appropriate hand-offs.

• Stays abreast of industry changes impacting Library finance; identifies potential impact and required changes; strives to promote best practices in Library finance including organization policy adherence and advises Associate Dean on best fiscal practices.

• Responsible for directing any financial communications to internal stakeholders.

• Conducts regular education and training on financial metrics, technical skills, and other relevant financial and operational concepts to the Library community.

• Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.

• Prepares monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.

• May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.

• Performs other related work as needed.

Preferred Qualifications

Education:

• Masterâ™s degree in a relevant field or undergraduate degree combined with equivalent professional experience.

Experience:

• Minimum of five years or more of experience in at least one of: financial, administrative, program/project management, human resources, and/or facilities.

• Minimum of three years of proven leadership in managing units/projects in a research organization, public institution, non-profit, library, museum, or similar organization.

• Understanding of fiscal management of grants, philanthropic gifts, and GAAP (accounting).

• Accounting /account reconciliation knowledge.

• Excellent working knowledge and experience with MS Office (Excel, Word, PowerPoint, Access).

• Problem solving and financial analytical skills.

• Ability to interact professionally with all levels of employees.

•  Knowledge of data extraction and reporting.

Technical Skills or Knowledge:

• Aptitude for translating complex issues and ideas to general audience.

• Intermediate knowledge of Microsoft Office, especially Excel.

Preferred Competencies

• Financial and analytical ability.

• Excellent interpersonal skills and ability to interact effectively with others in difficult situations.

• Ability to prioritize multiple tasks.

• Ability to maintain confidentiality of all financial reports.

• Excellent time management and organization skills.

• Ability to meet established deadlines

Working Conditions

• Ability to travel around University Campus for errands and departmental deliveries.

Application Documents

• CV/Resume (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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About University of Chicago (UC)

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