Confidential Office Support Coordinator (Confidential Office Support I)
San Diego State University
Location: San Diego, California
Internal Number: 4350403
Confidential Office Support Coordinator (Confidential Office Support I)
Job No: 529346 Work Type: Locations: San Diego Categories: Confidential, Administrative, Probationary, Part Time, On-site (work in-person at business location)
The Confidential Office Support Coordinator is responsible for varying levels of administrative office support for the Director of the Center for Prevention of Harassment & Discrimination and the department. Day-to-day work is performed independently under general supervision using their own initiative without detailed instruction and obtaining information on which decisions and recommendations are made. The Confidential Office Support Coordinator's duties include:
Serving as logistical coordinator for meetings and hearings
Preparing communications related to investigations and outcomes
Maintaining case files and sensitive information in accordance with records retention policies
Assisting with institutional reference checks for faculty-related positions
Assisting with tenure-track faculty hiring materials to ensure EEOC compliance
Providing front desk and phone support
Providing scheduling support for CPHD director and investigators
This is a part-time (0.5 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
The individual hired into this role will work on campus at SDSU in San Diego.
The Center for the Prevention of Harassment and Discrimination (CPHD) promotes an environment in which all members of SDSU's campus community can work, learn, and live in an atmosphere free from all forms of harassment and discrimination. The CPHD achieves promotes this effort through the following activities: educating faculty, staff, and students on SDSU policies and procedures relating to non-discrimination; providing advice and support to faculty, staff, and students on issues of unlawful discrimination, harassment, and sexual violence. This includes overseeing compliance with federal and state laws including Title IX, Title VII, and FEHA; overseeing compliance with Executive Order 1095, and the Interim CSU Policy Prohibiting Discrimination, Harassment, Sexual Misconduct, Sexual Exploitation, Dating Violence, Domestic Violence, Stalking, and Retaliation. This also includes the oversight of the formal complaint process; collaborating with other SDSU departments and representatives to provide a holistic approach to resolving discrimination and harassment issues; overseeing SDSU's training programs relating to the prevention of sexual violence, sexual harassment, and unlawful discrimination and harassment.
For more information regarding the Center for the Prevention of Harassment and Discrimination click here.
Education and Experience
To enter this classification at position skill level I, an employee must have fundamental written and oral communication skills, including a basic foundation of English grammar, spelling and punctuation; an ability to understand basic office procedures; an ability to operate standard office equipment; and an ability to perform basic arithmetic. Positions also may require basic typing and keyboard skills. These entry qualifications normally would be obtained through completion of a high school program or its equivalent and a year or more of general office experience.
Excellent written communication skills, with the ability to prepare reports, business correspondence, policies, procedure manual, position statements and complaint responses
Excellent verbal communication skills, with strong public speaking ability
Strong organizational, planning, analytical and problem-solving ability
Quality research, interpretive and analytical skills
Compensation and Benefits
San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes:
Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year;
Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits;
An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and
California State University system fee reduction program (fee waiver) for the employee or their qualified dependent.
Starting salary upon appointment is not expected to exceed $1,875 monthly (part time rate).
Diversity and Community at SDSU
At SDSU, our diversity gives us power and benefits every single member of our community.
Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.
At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.
SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.
Initial review of the required application materials, including cover letters and resumes, will begin on July 20, 2023. To receive full consideration, apply by July 19, 2023. The position will remain open until filled.
The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.
SDSU is a smoke-free campus. For more information, please click here.
SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at email@example.com.
Advertised: Jul 06, 2023 (12:10 PM) Applications Close: Open until filled
Founded in 1897, San Diego State University is a public institution of higher education located in southern California. SDSU is the oldest and largest university in San Diego and the third largest in the state. SDSU continues to gain recognition as a leader in higher education.Join SDSU and make a difference through meaningful work that contributes to knowledge and provides rich opportunities for students. The dynamic synergy between SDSU and the San Diego region furthers SDSU's excellence and global impact. Every member of our team can proudly proclaim, "I Am SDSU."In addition to SDSU, three not-for-profit auxiliary employers operate to provide services for the University. The SDSU Research Foundation furthers the educational, research and community service mission of SDSU. Aztec Shops provides a diverse portfolio of products and services including operation of the SDSU Bookstore, SDSU Dining, and management of commercial and real estate properties surrounding the campus. Associated Students of SDSU is a student-directed organization that manages programs and facilities enjoyed by students, faculty, staff, and the community-at-large.