Job no: 525380 Work type: Staff Location: Monterey Bay Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Classification: Payroll Technician I Anticipated Hiring Salary: Mid $3,000's per month CSU Salary Schedule Hours: Full-time / 40 hours per week FLSA: Non-exempt
Priority Screening Date: Priority Screening Date is Extended to March, 26, 2023 Recruitment Status: Open Until Filled
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives with a focus on student success and engagement through experiential learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. With a vibrant, diverse student body of over 7,400 students. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI).
The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB's sustainability initiative is to be carbon neutral by 2030. The university's faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.
Under the general direction of the Payroll Services Manager and the daily work direction by the Payroll Analyst, the Payroll Technician applies a general knowledge of payroll and personnel methods, procedures, and practices to perform fairly standardized payroll and personnel transactions for specific actions, categories of employees or campus departments. Reviews and properly applies rules and regulations, existing California State University (CSU) policies and guidelines, state and federal laws, education codes and collective bargaining agreements. Prepares and processes a variety of standard, routine, and fairly common payroll transactions including those for students, staff, and faculty. Researches and reconciles transactions and errors, trace and correct discrepancies ensuring all information is accurate and correct. Provides immediate, accurate and detailed information on employee payroll records as requested.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
Processing standardized personnel transactions such as appointments, changes in status, leaves, and separations. Paying intermittent, full and part time (regular) employee salaries and wages, overtime, special consultant, shift differential, stipends, and other miscellaneous pay, utilizing the proper rules and regulations, including existing CSU policies and guidelines, state and federal laws, educational codes, case precedent or collective bargaining agreement provisions. Accounting for leave status and accruals, vacation, holiday, sick leave, jury duty, bereavement, LWOP; AWOL, military, NDIL, IDL, and compensatory time. Process judgments, levies and garnishments on employee pay.
Assists employees, campus departments, and outside agencies via telephone, email, and at the customer service window. Complete employment verification and provide employee letters, as needed. Scan and catalog payroll documents through the OnBase content management system.
Audits and corrects errors and discrepancies in personnel/payroll transaction documents by searching records, contacting employees, checking and reconciling information with representatives of the State Controller's Office.
Reconciles the master payroll and any supplemental payroll received during the month to ensure pay and deductions are correct and the appropriate attendance certification has been received. Researches and corrects incorrect payments by contacting the State Controller's Office and/or preparing the necessary correcting documentation. Computes the employee's gross and deductions to determine his or her net pay and process a salary-advance for the employee when a paycheck is not issued or if the paycheck is issued for an incorrect amount.
Provides relevant payroll information on such matters as leaves of absence, leave accrual rates and entitlements, retirement eligibility, which involves a careful review of all the facts of a case and a thorough knowledge of relevant CSU policies and guidelines, state and federal laws, educational codes, case precedent or collective bargaining agreement provisions. Assists staff on the appropriate payroll rules and regulations for attendance reporting, separation of duties in dispersal of warrants, completion of forms and revisions to policies and guidelines regarding payroll/personnel transactions.
Performs other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge: Working knowledge of general office methods, practices and procedures.
Ability to: acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements; audit and reconcile data; interpret and apply written rules and regulations; establish and maintain effective working relationships with others; exercise tact, courtesy and good judgment in responding to others; use current computer word processing and spreadsheet software programs; perform mathematical calculations; accurately enter data; follow oral and written instructions; communicate effectively with others; and read and write at a level appropriate to the position.
Experience: Equivalent to one year of general administrative experience in payroll and human resources recordkeeping and data entry which has provided the above knowledge and abilities.
Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.
Working knowledge of Business English and arithmetic; general office methods, procedures, and practices. Familiarity and/or knowledge of the Uniform State Payroll Procedures Manual, Personnel Information Management System Manual and other information found in state and university administrative manuals and guidelines. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above.
One or more years of relevant payroll experience.
Proficient in Microsoft Word and Excel.
Experience working in a diverse academic or public organization.
Experience working with Oracle or a similar HR/Payroll system.
Excellent judgment and analytical skills
Excellent interpersonal skills.
Ability to understand and take direction, but work independently when appropriate.
Establish and maintain effective working relationships with others
Perform mathematical calculations
Make sound decisions and recommendations regarding payroll activities.
Ability to, or acquire the skill to, use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems.
Technically fluent with Microsoft Office Professional Suite, Google Suite (Gmail, Docs, Drive, and Calendar), intranet drives, and internet browsers
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.
May require occasional evenings and/or weekend work.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.
Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.
For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or email@example.com. All employees must be eligible for employment in the U.S.
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB is a smoke and tobacco-free campus.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is located on Monterey Bay, 100 miles south of San Francisco.