Under the direction and supervision of the SMPH Shared Services Financial Manager, the Financial Specialist II provides financial management, transaction processing, and administrative support. This position is the main resource for departmental activities relating to expense reimbursements, purchasing, monitoring, tracking and analyzing financial transactions, along with a variety of other financial tasks. The incumbent provides support for the department administrator, faculty, staff, and students.
SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.
Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.
20% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
5% Creates general reporting for transactions
35% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
5% Audits or reconciles original purchase documents with payments
5% Reallocates expenses to appropriate funding strings
5% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
10% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
5% Reviews transaction processing internal controls and recommends policies and procedures
10% Assists principal investigators with financial management of sponsored program budgets and day-to-day fiscal transactions
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Required: - Education or training in Accounting, Finance, or other Business related courses.
Preferred: - Strong analytical skills, attention to details, and the ability to write and communicate effectively. - Ability to manage many detailed projects simultaneously under tight deadlines. - Demonstrated ability to develop constructive and cooperative working relationships with others, and maintain them over time. - Experience in Microsoft Office software, such as Excel and Word. - Working knowledge of WISER, UW purchasing and other UW financial systems.
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Minimum $23.50 HOURLY Depending on Qualifications Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).
The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.