The Registrar reports to the Provost/Chief Academic Officer. The Registrar is responsible for developing a student-centered approach to student records with an emphasis on providing exemplary service to all campus constituents. The Registrar supervises the timely scheduling of classes, the collection and posting of grades, and confirmation of the completion of graduation requirements; interprets academic policies; and provides guidance and oversight to maintain the professional integrity of the office. The Registrar plans and implements all registration and academic records management processes including certification for graduation. The Registrar, using professional judgment and consistent with academic policies, is responsible for managing the University Catalog and disseminating information contained therein across the College.
The Registrar is also the official who is responsible for FERPA compliance at the institution, maintains all registration information on the web, and ensures the accuracy and security of all student and course files. The Registrar also provides campus stakeholders with advice on specific matters, updates information as changed by legislative action at the federal and state levels, and supervises clerical and professional staff in the Office of the Registrar. We are especially interested in hearing from Registrars that have been directly involved in Student Information Management Systems (SIMS) selection and implementation. UATX will show a strong preference for candidates who are open to a multi-modal approach to SIMS selection.
Develops, articulates, and presents a vision for the Office of the Registrar and translates this vision into strategic goals by developing a unit-specific assessment plan in relation to the University’s mission and Strategic Plan goals and objectives.
Works collegially with the Office of the Registrar staff, as well as other stakeholders, to ensure the successful implementation of the Office of the Registrar's mission and vision.
Coordinates and oversees the maintenance of the selected Student Information System (SIMS) with respect to student demographics, enrollment, and academic data and supervises the timely verification of this information.
Works closely with the Provost and academic Center Directors to ensure the integrity of the curriculum approval process; ensures College academic policies are expressed in the SIMS and that the system is optimally and efficiently utilized to its maximum potential.
Manages and processes course inventory with respect to program, title, credit, and other significant changes, as approved by the faculty and the Provost; maintains archives of curricular approvals.
Performs updates in the degree audit system to reflect approved curricular changes.
In coordination with the Provost and faculty, publishes the College Catalog according to deadlines established by the Provost.
Plans and directs all registration and add/drop processes in coordination with related Units at the University.
Maintains the accuracy, integrity, and security of the academic records of all current and former undergraduate and graduate students in accordance with professional standards and adopted platforms and related policies.
Certifies official transcripts and a variety of enrollment verifications for federal and state agencies, banks, consulates, employers, etc.
Participates in and delivers FERPA training including workshops for new faculty, as necessary; retrains staff as responsibilities change.
Assumes responsibility for all fiscal matters at the unit level. Plans for, requests, and disburses operational and other funds legally, responsibly, and fairly within given budget limitations; develops annual budget for the Office of the Registrar and projects and addresses fiscal needs based upon spending trend data, anticipated enrollment growth, and technological directions pursued by the University.
Develops appropriate and judicious staffing plans to maximize services; supports Office of the Registrar staff in professional development and facilitates ongoing technological training of office staff.
Supervises the activities and responsibilities of professional and clerical staff members and conducts required personnel reviews in a timely manner.
Serves on a variety of committees; participates in strategic planning activities; consults with the executive administration to develop policies related to the functions of the Office of the Registrar.
Provides students and staff, as well as parents when appropriate, with a sensitive and confidential environment as circumstances dictate to discuss individual academic situations; provides appropriate counseling or referral, as needed.
At least 3 years of experience in a Registrar's Office or a very closely related field is required. (5 or more years of experience is preferred.)
At least 4 years of progressive supervisory experience is required.
Ability to sensitively address personal and confidential situations in accordance with College policy.
Ability to establish positive and collaborative working relationships with campus constituents including, but not limited to, students, faculty, staff, administration, and external visitors to campus.
In-depth knowledge of FERPA.
Demonstrated technical and analytical skills; ability and willingness to learn new technologies, as they are adopted at the College.
Demonstrated data-informed decision making that is underpinned by a strong ethical foundation.
Excellent interpersonal, oral and written communication, and organizational skills; demonstrated attention to detail.
Managerial experience with demonstrated success in articulating a vision for an office and its staff.
Demonstrated competence in using student information systems, space optimization software, degree audit software and catalog management software.
Ability and willingness to be a change agent via an understanding of strategic enrollment management and how the Office of the Registrar can optimally integrate with recruitment, retention, and graduation initiatives.
EEO / AA STATEMENT OF NON-DISCRIMINATION
UATX does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
UATX is a non-profit foundation charged with starting a pioneering new university located in Austin, Texas. The mission of this university will be “to form responsible, self-confident human beings and citizens who are capacious in vision, prudent and courageous in judgment, and competent in practice.” The institution will “combine a rigorous undergraduate liberal arts curriculum with the knowledge and skills necessary to navigate the complexities and seize the opportunities of 21st-century."