| Job Summary: | The Department of Psychiatry is seeking a Graduate Education Program Coordinator to join our Residency & Fellowship Education Team. The Graduate Education Program Coordinator will work closely with residents, fellows, faculty, and staff and provide support to help our residents and fellows become outstanding psychiatrists. The Graduate Education Program Coordinator will primarily work with the residency and fellowship programs working on the day-to-day operations of the programs. The Graduate Education Program Coordinator will report to the Program Administrator and will work together with the entire Education Team to support all trainees and programs.
SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged. |
| Responsibilities: | Coordinates and contributes to the development and implementation of the administrative activities of the residency/fellowship program as outlined in the accreditation program requirements and other regulatory agencies. Must utilize fundamental knowledge of these requirements to manage workflow components of the administrative and professional responsibilities for the program's residents/fellows while serving as the primary liaison between the Program Director, residents/fellows, program faculty, institutional Graduate Medical Education (GME) office, and affiliated teaching sites concerning program matters. Performs work independently with assignments from the GME Programs Administrator, Department Administrator, or their designee, and in consultation and regular collaboration with the Program Director and the sponsoring institution's Designated Institutional Official (DIO) and Director of Graduate Medical Education. - 15% Maintains a thorough understanding of accreditation program requirements, regulatory requirements, and hospital and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies
- 20% Contributes to the design, development and implementation of curriculum and evaluations. Schedules evaluations and teaching sessions, and creates and maintains the rotation and call schedules. Maintains accurate records of the curriculum, evaluations, and participation
- 20% Manages workflow components of HR lifecycle functions from recruitment through alumni for residents/fellows
- 20% Serves as a member of the education team or and as the primary contact for the program liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies. Serves as resource to advise residents/fellows of program/institutional policies and procedures
- 10% Participates in professional opportunities presented by the Institutional GME Office for orientation and annually through the GME retreat, the Program Coordinator Subcommittee, and other opportunities within UW Health and UW-Madison. Shadows GME program administrative reviews one-two times per year
- 15% Identifies, troubleshoots and resolves discrepancies, and processes and tracks resident/fellow and program expenditures and provides reports to department and Institutional GME Office as requested
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| Institutional Statement on Diversity: | Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion |
| Education: | Preferred
Bachelor's Degree |
| Qualifications: | -Two years' experience working in educational administration and/or office administration in an academic health care setting preferred.
Knowledge/Skills Required:
-Excellent working knowledge of computers and associated software, including proficiency in Microsoft Word, Excel, Access, Outlook and Adobe Acrobat software.
Knowledge/Skills Preferred:
-Experience planning, scheduling logistics, securing resources, coordinating, and executing support details for events, meetings, conferences, etc.
-Exercise excellent judgement and skill in handling sensitive and confidential matters.
-Effective verbal and written communication skills, independent problem solving and analytical skills, attention to detail and organization.
-Knowledge of Accreditation Council for Graduate Medical Education (ACGME). |
| COVID-19 Considerations: | UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086. Please visit https://covidresponse.wisc.edu for the most up-to-date information. |
| Work Type: | Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. |
| Appointment Type, Duration: | Ongoing/Renewable |
| Salary: | Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications |
| How to Apply: | To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume, cover letter, and list of three professional/supervisor references as a part of the application process. References will not be contacted without prior notice. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. |
| Contact: | Kabao Chang
kchang52@wisc.edu
608-263-6062
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. ) |
