Department: Systems Engineering & Operations Research
Administrative Assistant Department of Systems Engineering and Operations Research
The George Mason University Department of Systems Engineering and Operations Research (SEOR), within the Volgenau School of Engineering, seeks a proactive, organized, and self-reliant professional for an Administrative Assistant position. This position reports to the Chair of SEOR and has direct responsibility for administrative support. The position supports the following departmental programs: bachelor's degree in systems engineering, master's degree in systems engineering, master's degree in operations research, and PhD in systems engineering and operations research. The position also supports the interdisciplinary bachelor's degree in cyber security engineering (CYSE) and the interdisciplinary master's degree in data analytics engineering in the predictive analytics and financial engineering concentrations. This position will work in conjunction with one or more other SEOR and CYSE Administrative and Program Specialists. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
About the Volgenau School of Engineering: – The Future of Engineering Is Here
The Volgenau School of Engineering at George Mason University is a fast-growing force for innovation in technology and education. The school boasts more than 8,000 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. As part of a nationally ranked R1 research university, its sponsored research awards over the last 12 months are approximately $73 million. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its focus on emerging areas including big data, cybersecurity, healthcare technology, robotics and autonomous systems, signals and communications, and sustainable infrastructure.
About George Mason University:
George Mason University is the largest public research university in Virginia, with an enrollment of over 38,000 students studying in more than 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. In 2019, U.S. News and World Report ranked Mason as one of the nation's top institutions for diversity, innovative learning, and a campus atmosphere that allows its students to thrive.
Mason is located in Fairfax in Northern Virginia at the doorstep of Washington, D.C., with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country and has an outstanding local public-school system.
The SEOR Administrative Assistant is a key person in the academic and administrative management of the SEOR Department. Responsibilities include but are not limited to:
Manage office budget, reconcile department accounts, resolve related budget issues.
Manage departmental databases, web pages, e-mail lists. Maintain databases of undergraduate and graduate students. Maintain and update SEOR web pages. Maintain faculty, adjunct, student, alumni, advisory board e-mail lists. Maintain SEOR calendar.
Provide information guidance and assistance to SEOR students regarding administrative and academic matters. Assign faculty advisors. Administer plan of study for all students. Notify students of potential issues.
Review online graduation submissions and graduation requirements for all SEOR students. Verify that all paperwork has been completed.
Coordinate class schedules. Coordinate teaching schedules with the Department Chair. Manage schedules via university information system. Monitor enrollments. Coordinate with the scheduling office to make necessary changes to classes.
Perform administrative duties associated with contract courses including coordination of teaching schedules and processing special payments.
Perform personnel actions regarding adjunct faculty and teaching assistants.
Make arrangements for departmental functions such as advisory board meetings, seminars, retreats, and receptions.
Provide support for updating departmental brochures and catalog.
The successful candidate will be self-motivated, have good communication, diplomacy and interpersonal skills; an ability to maintain confidentiality; an ability to efficiently and effectively work in a fast-paced environment; and the ability to work independently when needed and in a team-oriented environment when needed. He or she must effectively prioritize work assignments and manage time effectively, handle multiple responsibilities simultaneously and meet deadlines, often under pressure, while maintaining flexibility regarding changes in priorities.
Ability to receive, follow, and adhere to instructions.
Openness to constructive feedback.
Strong interpersonal and communication skills (both written and verbal), customer service skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Knowledge of university procedures, policies and regulations.
Ability to work within university information systems.
Accounting experience with interpretation of expenditures in accounts payable and receivable.
Proficient computer skills and demonstrated experience with office software (particularly Microsoft Word and Excel) and email applications.
Ability to maintain and build positive relationships with Mason faculty and staff, students, the general public and external audiences.
Ability to wisely handle situations that involve conflict.
Bachelor's degree or equivalent in training and experience
Demonstrated relevant experience with office and financial management.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Special Instructions to Applicants:
For full consideration, applicants must apply for position number 02733Z at http://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Internal Number: 46584
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.