Full Job Title: Senior Associate, Government Relations (Lobbying Compliance)
The Pew Charitable Trusts uses data to make a difference. For more than 70 years, we have focused on serving the public, invigorating civic life, conducting nonpartisan research, advancing effective public policies and practices, and achieving tangible results. Through rigorous inquiry and knowledge sharing, we inform and engage public-spirited citizens and organizations, linking diverse interests to pursue common cause. We are a dedicated team of researchers, communicators, advocates, subject matter experts, and professionals working on today's big challenges – and we know we are more effective and creative collectively than we are individually. With Philadelphia as our home town and the majority of our staff located in Washington, DC, our U.S. and international staff find working at Pew personally and professionally rewarding.
Wise stewardship of resources allows Pew employees to pursue work that strategically furthers our philanthropic mission in significant and measurable ways. We collaborate with a diverse range of philanthropic partners, public and private organizations, and concerned citizens who share our interest in fact-based solutions and goal-driven investments to improve society. Pew attracts top talent, people of integrity who are service-oriented and willing to take on challenging assignments. We provide competitive pay and benefits, a healthy work-life balance, and a respectful and inclusive workplace. Pew employees are proud of their colleagues, proud of where they work, and proud of the institution's reputation.
Government Relations Department Government Relations (GR) was established in 2006 to complement and advance Pew's work in the public policy arena. In 2010, the department was reorganized and staff that had been spread throughout the institution were consolidated into a single unit. Government Relations is comprised of a Senior Vice President and five units overseeing advocacy of Pew's programmatic agenda as well as operations and institutional advocacy. The priorities of the department are to: (1) provide relevant, timely and insightful advice on legislation of direct relevance to the Trusts, its programs and advocacy goals; (2) develop close effective relationships with key congressional offices, the administration and the government affairs staffs of major trade organizations relevant to our work; (3) develop Pew's annual advocacy strategy as well as manage and facilitate its implementation; (4) work hand in hand with program staff and policy experts to guide advocacy from inception to successful completion; (5) coordinate, collaborate and communicate with and between Government Relations and program staff to advance institutional priorities, (6) monitor, track, review and approve all interactions between Pew staff and government officials including participation in coalition efforts and work with our external stakeholders; and (7) ensure full compliance by Pew with all applicable regulations related to lobbying and advocacy.
Position Overview The Senior Associate, Government Relations (Lobbying Compliance), government relations is responsible for compiling and filing Pew's lobbying reports as well as monitoring Pew's compliance with government ethics and lobbying reporting laws. The Government Relations department is responsible for (1) performing internal compliance reviews to verify that lobbying and ethics data is recorded and reported both timely and accurately and (2) implementing policies and procedures that promote Pew's compliance with local, state, federal, and non-U.S. lobbying and ethics laws. This position works closely with Legal Affairs, who support departments across the organization, and with program staff. The position is located in our Washington, DC office.
Manage, review, and oversee the timely filing of all local, state, federal, and non-U.S. lobbying registrations and reports for Pew and staff.
Communicate to Pew staff the processes necessary to report lobbying time, expenses, and other required information to local, federal, and non-U.S. reporting bodies.
Engage with program staff to monitor lobbying activity in various jurisdictions that may affect lobbying registration and reporting.
Review and approve the collection of information regarding lobbying activities, as reported internally by staff, to verify that reported activities meet lobbying definitions.
Review expenses to determine if they should be recorded as lobbying-related in one or more jurisdictions and make recommendations based on the relevant facts.
Conduct legal research of lobbying laws of all state jurisdictions with legal affairs and ensure that the latest lobbying rules, definitions, and processes are available to staff on Salesforce and Lobbying Central.
Develop a lobbying compliance business intelligence model, identifying best practices and opportunities for Pew campaigns. Tasks may include the development and launch of a newsletter, state-specific lobbying packets, and presentation materials for senior management.
Develop or improve upon policies and procedures as they pertain to lobbying reporting, registrations, and trainings.
Maintain Pew's relationships with lobbyist consultants and communicate relevant processes. Participate in vendor kick-off call with legal and program staff.
Where appropriate, coordinate with outside vendors to ensure that Pew's lobbying reports match the vendor reports.
Supervise the compilation of the contract log of all contracts approved by GR to ensure that any lobbying information has been accurately entered.
Participate in and contribute to enterprise risk management-related activities and policies. Update policies under their jurisdiction as appropriate.
Compile the director's weekly review of all GR compliance activity of the previous week.
Monitor and review monthly internal lobbying tracking systems. This includes Registration Tracker, Salesforce Registration Data, and other systems as necessary.
Develop new lobbying reporting best practices and protocols to ensure compliance throughout the institution. This includes maintaining regular communications with program teams' points of contact and registered lobbyists in regards to pending lobbying reporting deadlines, time/expense entries, and vendor vouchers.
Develop and manage internal lobbying compliance materials including the monthly lobbying reporting schedule, weekly compliance checklist, and other resources as assigned.
Assist the officer with the preparation and dissemination of the quarterly lobbying board memo and bi-weekly lobbying spending dashboard report.
Monitor internal tracking systems including Salesforce and PeopleSoft to ensure data integrity, accuracy, and adherence to Pew's policies and procedures.
Develop systems and recommend changes, as needed, to Pew's automated software systems that enable Pew staff to accurately disclose all local, state, federal, and non-U.S. lobbying activities necessary for accurate and timely lobbying reporting and budgeting.
Develop, organize, and maintain GR department files and databases related to Pew's government ethics-related activities and lobbying under IRS, Lobbying Disclosure Act (LDA), local, state, and non-U.S. laws.
Provide high-quality customer service through responsive communication with and support of all Pew departments.
Participate in Pew-related activities and meetings and perform other tasks as assigned.
Other support and collaborative duties as assigned.
Prior to commencing employment with Pew, candidates for this position who were registered to lobby in any jurisdiction must certify termination of previous registration(s) and provide copies of termination notices with said jurisdiction(s) to Pew.
Attention to detail and critical organizational and analytical skills are essential.
Ability to set priorities, meet deadlines, manage multiple tasks, organize time, investigate and verify data, identify resources for projects, and track details in a fast-paced, dynamic environment.
Strong analytic skills necessary to recommend and implement processes related to lobbying and government ethics rules.
Strong background and knowledge of state and federal lobbying rules.
Superior verbal and written communications skills.
Ability to understand both the micro and macro implications of Pew's lobbying reporting requirements.
Ability to handle confidential information appropriately and exercise sound discretion and good judgment.
Strong interpersonal skills, including relationship management, tactful negotiation, and diplomacy; maintains a mature demeanor at all times.
Ability to work in a team and independently.
Strong initiative and work ethic; self-directed and self-disciplined to meet deadlines, take action, make recommendations to senior staff, and resolve issues.
Proficient in the use of office and word processing software, databases, spreadsheets, and electronic calendars.
Experience with CRM systems, such as Salesforce, and business intelligence tools a plus.
Total Rewards We offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance.
The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.