Classification: Confidential Administrative Support III
Department Name: University Personnel
Job Number: MB2018-PD2476
Powered by an inspiring Vision Statement, California State University, Monterey Bay (WWW.CSUMB.EDU) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB’s sustainability initiative is to be carbon neutral.
Under the general supervision of the Associate Vice President for University Personnel (AVP), the EEO, Compliance & Administrative Analyst serves as the primary point of contact and has lead responsibility for the campus’ AAP, IPEDS and Veterans’ reports and provides the utilization analysis for EEO recruiting goals. In addition, the incumbent is the campus point of contact for the CSU online training delivery system and administers access and assigns courses for the campus employees. In these capacities, the incumbent will prepare and distribute compliance training reports, make in-depth analytical studies and in instances where appropriate, make recommendations for changes in policy or procedures. Additional duties will include developing communications, questionnaires or other complex documents as assigned. As the AVP’s administrative analyst, the incumbent is also responsible for organizing and performing a variety of administrative and technical duties that support the AVP, the department and campus priorities, goals and initiatives. The incumbent will also provide support in the grievance processing and compliance reporting and training and will serve as a lead to the office coordinator. Note: Due to the nature of operations and work-flow in the University Personnel office, incumbent will be responsible for preparing complex reports and handling problems of a highly confidential and sensitive nature.
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Serves as CSUMB point of contact for CSU System-wide online training delivery system (Skillport/SumTotal); administers access and assigns courses as needed by campus compliance SMEs; track completion and compliance with required trainings in partnership with other campus departments including Title IX, IT and Administrative Systems Management (ASM).
Provides confidential administrative support to the AVP on highly sensitive matters and completes assigned projects, including employee awards, bargaining unit matters, and campus initiatives. Prepares a variety of communication materials, including charts, brochures, newsletter and PowerPoint presentations. Develops and analyzes ad hoc management reports. Represents UP on CSUMB committees, work groups, and task forces as assigned. Maintains University Personnel website and serves as Lead to UP Office Coordinator. Provides recommendation(s) to AVP to streamline processes.
Organize and analyze candidate pool data of open recruitments to determine appropriate utilization of available workforce in support of areas identified as underutilized in AAP and make recommendations to AVP for University Personnel. Maintain records of utilization; assist AVP in responding to internal and external audits, investigations or inquiries related to recruiting and workforce utilization.
Responsible for all tasks associated with producing supporting documents, data and statistical analysis required in preparation for third party consultant to create our annual AAP, including annual IPEDS census and VETS 4212 reports. Serves as campus point of contact for AAP, IPEDS and VETS. Under the guidance of the AVP, ensures consistency with CSU/CSUMB policies, and federal and state laws and regulations pertaining to non-discrimination and affirmative action.
Performs other job-related duties and special projects as assigned.
Serves as back up Building Safety Coordinator
Basic foundation of knowledge of the principles of organization, administration and management; and the ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports. Equivalent to a bachelor’s degree from an accredited college/university and administrative support experience as an administrative assistant, an executive administrative assistant, or a staff administrative assistant; OR a combination of education and experience which demonstrates the prospective applicant has acquired the knowledge and abilities listed above.
Special Conditions of Employment:
SPECIALCONDITIONS OF EMPLOYMENT & POSITIONDESIGNATIONS:
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with CSUMB. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position has been designated as a sensitive position with:
access to, or control over, cash, checks, credit cards, and/or credit card account information; and
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
Compensation and Benefits:
Anticipated hiring salary in the mid to high $5,000’s per month. For salary range info see: CSU Salary Schedule. CSUMB offers an attractive employee benefits package, CSU Benefits C99. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
How to Apply:
Week of December 10th - Interviews via Zoom/Skype Week of December 17th – On-Campus Interviews
For full consideration, submit the required documents priority screen date listed above. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map).
CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.
All employees must be eligible for employment in the U.S.
Quick Link for Job Posting: 4653
Internal Number: 4653
About California State University, Monterey Bay
California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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