Full Time; Career Minimum Starting Salary: $19.92/hourly.
UCSC strives to embrace diversity in all its forms; it strives to be an inclusive community that fosters an open, enlightened & productive environment.
Applies business process and analysis concepts and department / unit and location policies and procedures to resolve a variety of business process problems. Works on business process issues of limited to moderate scope where evaluation of processes, procedures and data requires analysis using a variety of factors.
Under the general direction of the Assistant Dean of Graduate Studies, the Assistant Administrative Analyst is responsible for supporting existing business processes within the Division of Graduate Studies, as well as aiding in the implementation of new system functionality and business processes. The incumbent provides support to the Information Systems Manager, as well as serves as a liaison to other academic and administrative departments.
The selected incumbent is expected to maintain knowledge of industry best practices, work collaboratively with campus entities and other units to maximize the effectiveness of functionality within the Academic Information System (AIS) and associated systems, to uphold electronic security and the privacy of student records, and to support UCSC's Principles of Community and the UC Standards of Ethical Conduct.
The Division of Graduate Studies is a small, but high-functioning unit that supports graduate admissions, current graduate students and the newly-launched Center for Innovation and Entrepreneurial Development. The incumbent will work laterally across all aspects of the unit to provide support when and where it is needed. Responsibilities include: reconciling monthly admission application fee payments, updating applicant and student records through both manual and batch processes, troubleshooting system and business process issues, writing and maintaining documentation, reporting and data analysis, and testing of system functionality.
Bachelor's degree in related area and / or equivalent experience / training in administrative analysis or operations research.
Demonstrated ability to work cooperatively and sensitively with individuals from diverse cultures, ethnicities, communities, and backgrounds.
Self-motivated and works independently and as part of a team. Able to learn effectively and meet deadlines. Demonstrates problem-solving skills and experience in determining priorities effectively while adhering to deadlines on multiple or simultaneous projects.
General knowledge of business and process analysis functions. Analytical skills sufficient to analyze and interpret written material and oral requirements, and to draw conclusions and make recommendations.
Proficiency using computer applications, including databases, word processing, spreadsheets, and presentation software. Experience creating and delivering reports from large relational database management systems.
Position is open until filled; Initial Review Date: 05-16-2018
To ensure review of application materials by the hiring unit they must be submitted electronically via the Staff Employment Opportunities web site (https://jobs.ucsc.edu ) on or before the initial review date (IRD). A computer is available at the UCSC Staff Human Resources Office located at Scotts Valley Center (SVC), 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodation call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service 800-735-2922. The University of California, Santa Cruz is an Equal Opportunity Employer.
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