Assistant to the Dean College of Education, Health & Society
March 2, 2018
Higher Education Institution
College of Education, Health and Society: Assistant to the Dean
Reporting directly to the Dean, the Assistant to the Dean is responsible for central coordination of all activities of the Dean. Provides proactive and responsive executive-level administrative support to the Dean of the College, and serves as a central resource for the coordination of the Dean's administrative directives. Exercises judgment, initiative, and independent decision making; handles time-sensitive matters that require concise problem-solving and confidentiality. Performs complex and confidential administrative functions in service of the Dean and on the Dean’s behalf. Responsibilities include: Serve as the divisional point of contact for the Dean - receive visitors, incoming phone calls, mail, and manage requests and inquiries on behalf of the Dean; make phone calls, draft/edit/prepare written correspondence, and communicate with a wide variety of internal and external constituents on behalf of the Dean; investigate, analyze, prioritize, and follow up on issues and concerns addressed to the Dean, including those of a sensitive or confidential nature; on behalf of the Dean, collaborate/coordinate with the Dean’s direct reports, other administrative staff, and offices throughout the University to effectively manage issues/projects and to inform the Dean’s decisions; manage/coordinate the Dean’s calendar; collect and provide all meeting/event details, information, and materials; plan and coordinate the Dean’s travel arrangements; handle all related financial and administrative tasks (transportation, lodging, registrations, expense reports, credit card reconciliation, etc.); work collaboratively with the divisional Director of Communications and Marketing and the Director of Development to assist in the advancement of the Dean’s agenda in these areas; plan, coordinate, and attend the meetings for which the Dean is host including divisional meetings/receptions and the EHS Advisory Council; handle all aspects of event planning, and creating/producing presentations and other relevant materials; serve as a member of the Dean’s Executive Council and provide administrative support as needed; attend divisional events and help promote special events and other outreach activities; create, modify, and/or maintain EHS divisional information for reference or distribution; in coordination with EHS Communications and Marketing, develop and implement/support faculty/staff/student/alumni appreciation, recognition, and community building efforts; purchase items on behalf of the Dean and Dean’s Office; adjust and approve timecards for Classified Staff of the Dean’s Office and provide departmental backup as needed; perform other duties as assigned.
Require: Bachelor’s degree and three years of experience assisting a high-level executive or an equivalent combination of education and experience; excellent verbal/written communication skills, interpersonal skills, and analytical skills; ability to exercise discretion and confidentiality in all matters; commitment to quality, innovation and process improvement, with an emphasis on collaborative teamwork and high standards of customer service; ability to work under pressure and use sound judgment; flexibility as a self-starter who takes initiative and accountability for projects; ability to perform duties and make decisions independently with minimal supervision or direction; high level of organizational and public relations skills and knowledge of office procedures and protocol; ability to interact effectively with diverse members of the University community and outside constituencies, including state officials and alumni; ability to multitask in a fast-paced environment and to respond with precision and accuracy to deadlines having a short duration; openness and interest in engaging with new technologies and proficiency with commonly-used software; willingness to provide after-hour and flexible support; record of successful employment. Desire: Knowledge of Miami’s systems, policies and procedures; pertinent supervisory experience.
Miami University, an EO/AA employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University does not discriminate on the basis of age, color, disability, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for all reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.
Miami University’s Annual Security and Fire Safety Report with information on campus crime, fires, and safety may be found at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html. Hard copy available upon request. A criminal background check is required. All campuses are smoke- and tobacco-free campuses.
Internal Number: 5363
About Miami University
“Miami University, a student-centered public university founded in 1809, has built its success through an unwavering commitment to liberal arts undergraduate education, with complementary quality graduate programs, and the active engagement of its students in both curricular and co-curricular life. With a student body of 16,000, Miami effectively combines a wide range of strong academic programs with faculty who love to teach and the personal attention ordinarily found only at much smaller institutions. Faculty and staff are highly valued for their contributions toward the Miami experience. Employees enjoy a competitive benefits package and stable work environment as they work to support the university’s educational mission.
Miami’s main campus is located in Oxford, Ohio, 35 miles northwest of Cincinnati, with regional campuses located in Hamilton and Middletown, Ohio, and a center in Luxembourg. Known as one of the most beautiful campuses in the nation, Miami, the nation's tenth oldest public university, is recognized for its striking red brick Georgian-style architecture and tree-shaded lawns. Take a Virtual Tour from our website.”