College of Arts and Science (Office of the Dean): Budget Specialist to manage all of the dean’s accounts, approve expenditures and track spending in the College of Arts and Science (CAS), to include: Maintains spreadsheets for all 70 accounts in the Dean’s office, verifies them against monthly reports, maintains database of all budgetary commitments, and provides analysis of current and projected needs based on historical data, anticipated income, and current outstanding commitments to the Dean and/or Associate Deans for use in making budgetary decisions; verifies and approves all expenditures in the CAS over $5,000, reviews and approves travel for all 30 department chairs/program directors, reviews and approves all additional travel funds for all faculty in the CAS, and reviews and approves purchases made on 35 departmental p-cards; tracks spending of startup funds for the CAS and spending of special program funds, which includes faculty startup accounts, approximately 35 Dean’s Scholar accounts, 15 Hughes Interns accounts, and 32 Student Tech Fee accounts; distributes funds to departments: annual budget, equipment funds, travel funds, startup funds, recruitment funds, student enrichment funds, to include verifying expenses claimed for reimbursement and review of all travel documents submitted for reimbursement; assists in annual review of all CAS policies and procedures, including budget, travel, Hughes Interns, Dean’s Scholars, etc., and publishes them to the departments; provides support to all CAS departmental office personnel in matters related to proper procedures, assists in training new staff on budget procedures, and acts as liaison with Purchasing and Accounts Payable on ways to handle special situations as they arise; initiates all purchases for the Dean’s office, Advising, IT-support, and Pre-Law; collects equipment requests, notifies departments of items approved for purchase, and oversees their purchase; other duties as assigned by the Dean.
Require: Bachelor’s degree and three years demonstrated ability in managing budgets; strong analytical skills; excellent organizational and verbal/written communication skills; proven ability to collaborate with diverse populations including faculty, chairs, budget/finance groups, and administrative staff; confidentiality and discretion in all matters. Position is not eligible for H1B sponsorship. Desire: familiarity with the departments and programs of the College of Arts and Science; understanding of Miami’s software systems, policies and procedures; some familiarity with Oracle Business Intelligence system
Submit a cover letter, resume and list of three references to https://miamioh.hiretouch.com/job-details?jobID=5277. Direct inquiries to Kris Zomchek at firstname.lastname@example.org. Screening of applicants will begin February 19, 2018 and will continue until the position is filled.
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Internal Number: 5277
About Miami University
“Miami University, a student-centered public university founded in 1809, has built its success through an unwavering commitment to liberal arts undergraduate education, with complementary quality graduate programs, and the active engagement of its students in both curricular and co-curricular life. With a student body of 16,000, Miami effectively combines a wide range of strong academic programs with faculty who love to teach and the personal attention ordinarily found only at much smaller institutions. Faculty and staff are highly valued for their contributions toward the Miami experience. Employees enjoy a competitive benefits package and stable work environment as they work to support the university’s educational mission.
Miami’s main campus is located in Oxford, Ohio, 35 miles northwest of Cincinnati, with regional campuses located in Hamilton and Middletown, Ohio, and a center in Luxembourg. Known as one of the most beautiful campuses in the nation, Miami, the nation's tenth oldest public university, is recognized for its striking red brick Georgian-style architecture and tree-shaded lawns. Take a Virtual Tour from our website.”