The Student Systems Data Analyst I provides technical, functional, and analytical support for complex systems and compliance functions. This position is critical in managing several compliance functions within the Office of the Registrar including: Grade/collection processes (University policy 2030.1.2) - Student enrollment and graduation data submission to the NSLDS via the National Student Clearinghouse (U.S. Department of Education requirement under the Higher Education Act of 1965 and required to maintain eligibility to award federal student financial aid under the Title IV federal loan requirements) - Error resolution in compliance with the National Student Loan Data System and Title IV federal loan requirements (now required within 10 days of error reporting and includes research to close old student records as a result of changes in the NSLDS reporting requirements) - Selective Service data and reporting requirements (in compliance with the Military Selective Service Act) - Grade and degree reporting in the Academic Institutional Portal for students who use veteran tuition benefits (in compliance with DoD tuition assistance program) - Grade report distribution (College Credit Plus) and transcript fulfillment
The Student Systems Data Analyst I works to refine business processes with an emphasis on integrating technology to streamline processes and reduce manual entry. Coordinates with other offices to ensure data integrity, document procedures, and works to support the efficient use of University resources.
Bachelor's degree and 3+ years of (FT) related work experience. Applicant must demonstrate knowledge of systems integration, data gathering methodologies, auditing, and data analysis, and demonstrate strong process improvement/documentation skills and have the ability to communicate effectively, both orally and in writing, with faculty, staff, and students. Critical thinker with keen attention to detail. Ability to interpret and apply applicable policies, regulations, rules and make decisions that require independent judgment. Applicant must be proficient in the use of current reporting tools, word processing and spreadsheet applications, and relational database applications and concepts. Maintain confidentiality of private information and a self-motivated, as well as team-oriented work ethic.
Master's degree. Hands-on experience with Ellucian Banner Student Module or similar student information system. Prior experience using Oracle PL/SQL query language or similar database query tool. Expertise in performing data analysis using Microsoft Excel. Experience in Higher Education environment. Must be willing to grow and develop technical skills required to support this type of technical environment.
Essential Functions and percent of time::
Manage student data transfers to National Student Clearinghouse. Management and coordination of all aspects surrounding the transmission of enrollment status and degree conferral data to the National Student Loan Data System (NSLDS) via the National Student Clearinghouse (NSCH). Ensure University enrollment reporting remains compliant to the rules and regulations of the U.S. Department of Education and that student enrollment status is both accurate and complete. Critically analyze data issues from NSCH submission error reports, NSCH reject record reports and NSLDS error reports in order to submit appropriate data corrections in both the NSCH system and/or Banner SIS in accordance with the response requirements as established by the U.S. Department of Education. As needed, initiate corrections with NSLDS and/or Financial Aid. Reconcile output reports; perform technical administrative functions including auditing/correcting student records and troubleshooting issues as arise. (30%)
Coordination of end of term grading processes and communications. Provides functional assistance and technical expertise to Faculty and Departments throughout the grading process. Advises on policies, procedures, and functionality related to the Banner SIS and Self Service user interface. Sets timeline, deadlines, conducts system audits to ensure compliance with University policy. Collaborates with Faculty and academic units to resolve ambiguous data and exceptions to policies. Use independent and professional judgment to critically analyze issues and resolve inquiries regarding grading academic policies and precedents. Assure continuous quality management of data. Filter and scrub data by scrutinizing reports and performance indicators to locate and correct code problems. Manage system grade roll process including applying appropriate administrative grades following established policies and procedures. Monitor performance of daily processing during open grading period. Provide standard and ad hoc reporting as requested. Manages approval hierarchy in workflow system. (25%)
Accountability for daily transcript production and end of term grade report distribution. Using electronic transcript processing system, facilitate daily transcript order processing and resolve order errors. Create and distribute end of term grade reports to College Credit Plus, SOCHE, DAGSI, and other sponsored students. (25%)
Normal office hours are Monday-Friday, 8:30 a.m. – 5:00 p.m. Ability to work outside normal office hours when needed.
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University before making an employment offer conduct various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations).
Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
Wright State University serves nearly 18,000 students and offers more than 230 undergraduate, graduate, doctoral, and professional degree programs through eight colleges and three schools. Located in the city of Fairborn in Greene County, Ohio, Wright State is conveniently situated adjacent to Wright-Patterson Air Force Base and is less than 10 miles from downtown Dayton. One of our eight colleges..., Wright State University–Lake Campus, is a university-operated regional campus on the shores of Grand Lake St. Marys in Celina, Ohio. The Wright State alumni community is more than 109,000 strong. For more information please visit www.wright.edu.