ADMINISTRATIVE ASSISTANT IV - ENVIRONMENTAL HEALTH UNIT
:Jul 6, 2017, 9:47:23 PM
:Jul 21, 2017, 4:59:00 AMFull-timeShift Start Time:8:30A.M.Shift End Time:4:30P.M.
Collective Bargaining Unit:AFSCME Health and Hospital SystemsPosting Salary:$28.795
:Health and Hospital Systems
Dept. Public Health
10220 South 76th Street
Bridgeview, IL 60455
The Administrative Assistant IV providesadministrative support to the Lead Poisoning Prevention Program in theEnvironmental Health Services Unit. Activitiesinclude case referral, data management, and monitoring of client, contractor,and grantee submissions for lead hazard remediation.
Cleansdata and creates program referrals for children with elevated blood lead levelsusing STELLAR, the Illinois state lead database.
Managesdata entry for Cook County Department of Public Health (CCDPH) client database.
Workswith program staff to organize case load and ensure timely follow up
Processesclient applications for the Lead Poisoning Prevention Grant program, andmaintains all client files.
Postsall requests for bids for lead hazard remediation activities, and works withfinance to process purchase orders for winning bidders.
Correspondswith municipal grantees to ensure that reports, notices to proceed, andinvoices are submitted correctly.
Workswith CCDPH finance to ensure timely payment of lead hazard remediationactivities.
Gathersquality improvement activity data for the Lead Management Team.
Maintainsprogram records and assists with filing and correspondence.
Performsother duties as assigned.
High School Diploma or GED (must provide proof at time of interview)
Three (3) years of experience providing administrative support to a member of middle or upper management, or for multiple managers, or multiple departments is required
Two (2) years of experience scheduling meetings or other multi participant activities is required
Prior experience gathering and tracking departmental information and maintaining departmental reports
Prior experience coordinating and tracking short term projects within the department
Experience managing email and written communication
Intermediate proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook (candidate may be required to test for proficiency)
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.
Knowledge, Skills, Abilities and Other Characteristics
Intermediate proficiency with Microsoft Office Suiteapplications including Word, Excel, PowerPoint, Outlook
Thorough knowledge of the principles and techniques ofoffice practices and procedures
Excellent interpersonal, verbal and written communicationskills necessary to communicate with all levels of staff and a patientpopulation composed of diverse cultures and age groups
Organizational and Project Management Skills
Excellent customer service skills
Demonstrated good computer and keyboarding skills
Demonstrated good phone and email etiquette skills withstrong response times
Demonstrated analytical and organizational, problem-solving,critical thinking, and conflict management/resolution skills
Demonstrated attention to detail, accuracy and precision
Demonstrated positive and proactive approach to work
Ability to think and make decisions independently
Ability to perform general office administration activities(copying, faxing, filing)
Ability to prioritize, plan, and organize projects and tasks
Ability to multi-task and meet deadlines in a fast paced andstressful environment
Ability to maintain a professional demeanor and composurewhen challenged
Ability to function autonomously and as a team member in amultidisciplinary teamVETERAN VETERAN PREFERENCE
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must:
·Meet the minimum qualifications for the position .
·Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, "Are you a Military Veteran?"
·Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW.
Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Pension Plan and Deferred Compensation Program
Paid Holidays, Vacation, and Sick Time
You may also qualify for the Public Service Loan Forgiveness Program
Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview
*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
*CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.
As one of the largest public health systems in the country, the Cook County Health and Hospitals System (CCHHS) cares for more than 300,000 individuals resulting in over 1 million patient visits each year. Our mission to care for all, regardless of their ability to pay, dates back to 1835. In that time, we have cared for millions of patients and trained thousands of doctors, nurses and health pro...fessionals. We conduct important research making substantial contributions to current practices. With a patient-centric focus, we look to our teams to provide a commitment to leading edge practices and approaches, collegial relationships and the CCHHS mission.